About

Vacancies

The Paul Mellon Centre is a small organisation committed to hiring and nurturing excellent people. Professional opportunities are listed here.

Events Manager (Maternity Cover)

Salary will be in the range £32,000 to £34,000 per annum, depending on experience. The post is full time and the hours of work are 37 per week; there will be evening work around four times a month and occasional weekend work.

The post is available from 1 October 2018 for a maximum of 12 months.

The Paul Mellon Centre for Studies in British Art is an educational charity committed to promoting original, world-class research into the history of British art and architecture of all periods. The Centre (which is a member of the Association of Research Institutes in Art History - ARIAH) has two complementary purposes: to contribute to the understanding of British art and architecture and to act as a research centre for scholars working in this field.  We collaborate closely with the Yale Center for British Art, and we are part of Yale University.

We are looking for an experienced Events Manager (Maternity Cover) to run, oversee and administrate the Centre’s busy programme of events; our events are aimed at researchers and members of the public interested in the history of British art and architecture, and the programme includes conferences, seminars, talks, book launches and an annual arts festival.  Working closely with, and reporting to, the Deputy Director of Research, you will assist them with the initial stages of an event: scheduling, forecasting budgets, setting project deadlines, Call-for-Papers announcements. You will co-ordinate monthly research review meetings with the Director of Studies and Deputy Directors and will also work closely with other members of staff and external contractors to maintain an internationally respected and varied programme of events. This is a high-profile, public-facing role and we are seeking a professional and extremely capable person to provide maternity cover and who will be the main representative for all our events. 

The Role

As an experienced Events Manager, in this pivotal role, you will manage the administration and delivery of all of the Centre’s events in an efficient and highly professional manner that upholds our standards of excellence.

The Events Manager will have experience of all aspects of events management, from conception to completion, and will take responsibility for developing detailed events schedules, co-ordinating work with the Centre’s in-house team and liaising with speakers and delegates on all aspects of an event.

The Events Manager will be a skilled administrator and project manager, capable of managing complex workflows, and will be able to work with a large number of people, both in house and with external partners and contractors, on a range of projects. They will be able to deal with correspondence relating to events such as inviting speakers, tracking acceptances, registering delegates and updating documentation accordingly, making bookings and advising and assisting speakers with their travel and accommodation, and any other issues relating to an event.

The Events Manager will also work closely with the Communications Manager and Digital Manager to make sure that the Centre’s events are advertised through the appropriate channels.

Person Specification 

Essential:

  • Educated to degree level
  • In-depth knowledge of all aspects of events management
  • Demonstrable knowledge of promoting events
  • Able to demonstrate events management experience (ideally in a creative/cultural organisation), having had responsibility for taking projects from conception to successful completion
  • Experience of successfully working with and co-ordinating work of others, ranging from internal teams to external suppliers
  • Ability to develop and manage detailed project timelines and workflows
  • Ability to work to deadlines in an organised and professional manner
  • Proactive, self-motivated and resourceful, but also capable of working as part of a small team
  • Excellent communication skills
  • Ability to manage budgets
  • Knowledge of audiovisual technology, Adobe InDesign and PhotoShop 

Desirable:

  • Experience of working in the arts/cultural sector
  • Experience of managing academic events such as conferences
  • Some experience of web-based events management systems such as Eventbrite and MailChimp

Closing Date: The closing date for applications is noon on Tuesday 17 July 2018. Please email your completed application form to: recruitment@paul-mellon-centre.ac.uk or by post to the Centre’s address as given on the application form.

Interviews: Interviews for the post will be held on Tuesday 31 July 2018.

Enquiries: Queries about the post should be addressed to Ella Fleming, Events Manager, via email: efleming@paul-mellon-centre.ac.uk.