The Paul Mellon Centre is a small organisation committed to hiring and nurturing excellent people. Professional opportunities are listed here.

Archives & Library Assistant (Graduate Trainee)

We are excited to announce a new Archives & Library Assistant (Graduate Trainee) post at the Paul Mellon Centre for Studies in British Art.

If you are interested in working with archives and library material, or have ever considered a career as an information professional, then this role would suit you.

Working for a small educational charity in the arts and heritage sector, a key part of your role will involve helping researchers find the information they need. This twelve-month post will be ideal for anyone wanting to gain experience before undertaking a professional qualification in the field.

In this hands-on role, you will undertake a wide range of tasks and activities. You will receive on-the-job training across a range of skills and become familiar with everyday work within a small, specialist archive and library.

The post is situated within a small team of librarians and archivists and is particularly suited to someone who enjoys an audience-facing role.

Who Are We Looking For?

We are looking for someone who is keen to work across the Archives & Library and who enjoys engaging with researchers and the public.

Supported by professional staff, you will deliver front-of-house services in the Archives & Library Public Study Room, answer basic enquiries and deal with copying requests. You will gain experience in a range of basic library duties such as labelling books, ordering stock and helping with displays. You will assist with core archival and records management tasks such as box listing and reviewing born-digital material.

This role would suit a graduate keen to pursue a career in archives, libraries or the information professions. It requires someone with good communication skills who thrives on working with people.

The Paul Mellon Centre’s Archives & Library consist of: a reference Library covering the history of British art and architecture of all periods; over forty archive collections comprising of the papers of art historians, auction houses and museum/gallery professionals; an Institutional Archive, comprising of the records created by the Paul Mellon Centre in the course of its everyday work; and two photographic archive resources. The collections are used by a wide range of audiences from across the world: scholars, students, museum professionals, members of the art trade, artists, journalists and private individuals. Further information about the Archives & Library at the Centre is available on our website: https://www.paul-mellon-centre.ac.uk/archives-and-library/about-archive-library-collections

The salary for this role is £25,000 p.a. This is a fixed-term contract for twelve months. It is an entry-level role. Training will be provided on the job and the postholder will be supported by experienced members of staff in the organisation.

This post is a twelve-month full-time post and the hours of work are 35 per week, Monday–Friday. Applicants will be expected to work on-site at the Paul Mellon Centre, Bedford Square, London WC1 (or remotely as circumstances demand). We are happy to talk about flexible working arrangements offered by the Centre.

Person Specification

Eligibility to Apply

If you can answer ‘Yes’ to these three questions you are eligible to apply:

  • I have an undergraduate degree
  • I do not have a postgraduate degree (Postgraduate Diploma, Masters or Doctorate)
  • I have a demonstrable interest in pursuing a career in the archives, library or information professions

To apply for the role you will need to:

  • have an undergraduate degree
  • have excellent IT skills including a knowledge of Microsoft Office applications and databases
  • have good oral and written communication skills
  • work to a high level of accuracy
  • be committed to providing high standards of customer service
  • have the ability to work independently and as part of a team
  • demonstrate an interest in pursuing a career in the archives, library or information profession

Application Process

Please email your completed application form to recruitment@paul-mellon-centre.ac.uk.

Closing Date

The closing date for applications is midnight on Sunday 22 May 2022.


Interviews for the post will be held on Tuesday 7 June 2022.


Queries about the post should be addressed to Emma Floyd, Librarian at efloyd@paul-mellon-centre.ac.uk


  • Application Form
  • Job Description and Person Specification
  • Applicant Privacy Notice
  • Staff Benefits Summary