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Archives & Library Assistant (Graduate Trainee)

Following the success of our Archives & Library Graduate Trainee programme, the Paul Mellon Centre (PMC) is pleased to announce a second opportunity in this role. The existing and new postholders will work alongside each other to support work across our increasingly busy Archives & Library activities.

If you are interested in working with archives and library material, or have ever considered a career as an information professional, then this role would suit you.

Working for a small educational charity in the arts and heritage sector, a key part of your role will involve helping researchers find the information they need. This twelve-month post will be ideal for anyone wanting to gain experience before undertaking a professional qualification in the field.

In this hands-on role, you will undertake a wide range of tasks and activities. You will receive on-the-job training across a range of skills and become familiar with everyday work within a small, specialist archive and library.

The post is situated within a small team of librarians and archivists and is particularly suited to someone who enjoys an audience-facing role.

Who We Need

We are looking for someone who is keen to work across the Archives & Library and who enjoys engaging with researchers and the public.

Alongside the existing Archives & Library Assistant (Graduate Trainee) and with support from professional Archives & Library staff, you will deliver front-of-house services in the Public Study Room, answer basic enquiries and deal with copying requests. You will gain experience in a range of basic library duties such as labelling books, ordering stock and helping with displays. You will assist with core archival and records management tasks such as box listing and reviewing born-digital material.

This role would suit a graduate keen to pursue a career in archives, libraries or the information professions. It requires someone with good communication skills who thrives on working with people. You will also need an enthusiasm for learning new skills, the capacity to undertake routine work and excellent attention to detail.

Who We Are

The PMC is an educational charity that champions new ways of understanding British art history and culture. We publish, teach and carry out research, both in London at the Centre and through our online platforms. Our archives, library and lively events programme are open to researchers, students and the public. The Centre’s grants and fellowships enable institutions and individuals to pursue exhibitions, publications, events and scholarly projects. Through all areas of our work, we promote activities that enhance and expand knowledge about British art. The Centre was founded in 1970 by art collector and philanthropist Paul Mellon, and is part of Yale University and partner to the Yale Center for British Art.

The PMC’s Archives & Library consist of:

The collections are used by a wide range of audiences from across the world including scholars, students, museum professionals, members of the art trade, artists, journalists and private individuals. Further information about the Archives & Library at the Centre.

About the Role

The salary for this role is £25,500.

This is a fixed-term contract for twelve months.

This post is a twelve-month full-time post and the hours of work are 35 per week, Monday–Friday. Applicants will be expected to work on-site at the Paul Mellon Centre, Bedford Square, London WC1. However, there may be occasional circumstances (for example, when viewing a potential acquisition) where applicants may be required to work off-site. We are happy to talk about flexible working arrangements offered by the Centre.

Person Specification

Eligibility to Apply

If you can answer “Yes” to these four questions you are eligible to apply:

  • I have been awarded an undergraduate degree.
  • I do not have a postgraduate degree (Postgraduate Diploma, Masters, Integrated Masters, or Doctorate), nor have I embarked on one.
  • I have a demonstrable interest in pursuing a career in the archives, library or information professions.
  • I have not previously held a graduate trainee post in any field.

To apply for the role you will need to:

  • have been awarded an undergraduate degree
  • have excellent IT skills including a knowledge of Microsoft Office applications and databases
  • have good oral and written communication skills
  • work to a high level of accuracy
  • be committed to providing high standards of customer service
  • have the ability to work independently and as part of a team
  • demonstrate an interest in pursuing a career in the archives, library or information profession

Application Process

Applications have now closed.