If you are thinking of offering an archive to the Centre, please follow the two simple steps detailed below:
- Check whether the material falls within our Archive Collection Policy Statement.
- If the material falls within the Archive Collection Policy, please consider the questions below and forward the initial information required to Archive staff at the Centre (firstname.lastname@example.org)
Initial information required for assessing potential acquisitions
- Name of individual/institution/body offering the archive (ie. the offerer)?
- Name of the legal owner of the material if different from above?
- Relationship between the offerer and the creator?
- Where is the archive currently located? (please provide full postal address)
- Contact details of offerer? (phone and email)
- How much material is there? (e.g. 10 boxes; 1 filing cabinet etc.)
- Please provide a very brief biography/history of the individual/institution/body who created the archive?
- What is the material about? (e.g. ‘Concerning every aspect of Blogg’s life & career but including, in particular, material relating to xxx publication’)
- Why/in what capacity was the archive created? (e.g. The papers were created & compiled by Joe Bloggs during his life-long research/interest in 18thc British Art; The papers relate exclusively to the book xxxx; The papers relate to the whole of the individual’s life and include, in particular, material relating to his tenure as Director of the XX Gallery)
- What type of material is contained within the archive? (e.g. correspondence; research notes; photographs/images; slides; plans; electronic files; videos/recordings; published material; other – please specify)
- Does any of the material consist of photocopies? If so, how much? (e.g. photocopies of original letters held at Sussex County Records Office; photocopies of published material, e.g. journal articles, books, etc.)
Please send a basic list of material, if possible.